FREQUENTLY ASKED QUESTIONS
Don't see an answer to your question(s)? Feel free to send us an email at office@thecrystalcoop.com or call us directly at 765.356.4363
VENUE QUESTIONS
How do I contact someone at the venue?
Our staff is out of the office on Tuesdays unless there is a special event that takes place. We are usually in the office on Mondays, Wednesdays and Thursdays and try to make contact with our guests primarily on these days. A member of our staff will be on-site Wednesday thru Sunday, but may be working with our booked events or preparing the facility for an upcoming event. We will do our best to return any phone calls or emails as quickly as possible. With balancing the responsibility for set-up, clean-up, and running events themselves, we prefer email as our primary source of communication. Thank you for your grace and understanding!  Email Address: office@thecrystalcoop.com
When can I tour the facility?
We try to host the majority of tours on Mondays, Wednesdays, and Thursdays between the hours of 11AM-7PM. There is potential to provide tours on the weekends upon request, but times are very limited due to booked events. Please click "BOOK A TOUR" in the website footer or email us at office@thecrystalcoop.com to get scheduled!
What is your max occupancy?
Our maximum occupancy for the venue is 225 people to still allow room for a dance floor in your event setup. -- We suggest any event over 200 guests sit 9 guests at our round tables instead of 8 to increase available floor space. The Crystal Coop now offers The Atrium as an additional wedding an event space. -- For comfort, we suggest the max ceremony seating in this space to be no more than 160-180 max.
What time do I get the facility for my wedding?
Friday Crystal Package: You may select your 8 hours anytime between 9AM-Midnight Saturday Crystal Package: You may select your 8 hours anytime between 11AM-Midnight Sunday Emerald Package: You may select your 8 hours anytime between 11AM-Midnight Diamond Package: You may select your 6 hours the day before the Wedding anytime between 1PM-Midnight for rehearsal, rehearsal dinner and decorating, then the day of the Wedding you have the facility from 9AM-Midnight
What wedding package would I use for a Monday-Thursday Wedding?
We honor our Sunday Emerald Wedding Package and pricing for Monday-Thursday Weddings.
Do the hours include in my rental package need to include set-up and clean-up?
Yes, the number of hours included in your package must include all time needed to prepare for your Wedding as well as clean up from your Wedding.
What furniture is included in my rental package?
All packages will include use of the following: - 5 foot round guest tables (x25) - 7 foot Guest Farm Tables (x10) - Head Table Farm Table (x1) - 8 foot rectangular banquet tables (x2) - 6 foot rectangular banquet tables (x6) - 4 foot rectangular banquet tables (x3) - Skinny 6 foot banquet tables (x4) - White Chaivari chairs with cushions for indoors (x250) - White Chaivari folding chairs for outside (x250) - Whiskey Barrel Cocktail table on wheels (x3) - 6 foot rustic Farm Table on wheels (x3)
Will there be someone on-site during our event?
Yes, every event will have a staff Chaperone on-site during your entire event to assist with any questions or concerns! -- A chaperone is not to be confused with a Wedding Coordinator. The chaperone is onsite to keep the facility clean and well stocked during your event. They are also responsible for maintaining a safe atmosphere for all guests. Chaperones are willing to aid in some light duties during the event if needed. A chaperone is not expected to perform all the tasks of a Wedding Coordinator.
What is a wedding coordinator?
The Crystal Coop does offer a Day of Wedding Coordinator for an additional fee. The Coordinator will attend meetings and a rehearsal prior to the Wedding to discuss Timelines, Vendors, Bridal Parties, Ceremonies and Needed Services. The Coordinator will work with all vendors the day of the Wedding ensuring they are set up in the proper location and on time with their services. The Coordinator will also aid in additional services such as ceremony direction, cake cutting, decorating and clean up.
Will I meet the venue staff prior to the wedding?
Absolutely! We look forward to meeting personally with each of our guests. Any package you have selected will require at least one in-person meeting. This meeting will usually take place 4-6 weeks prior to your wedding. If you want to meet earlier just get in contact with us and we can schedule something earlier. The meeting will take around 1-1.5 hours and we will discuss your timeline, floorplan, vendors, services and any last minute rentals that may be needed. If you choose to take advantage of our Platinum Service you will have a total of 3 meetings with our design coordinator. We like to try and have the first Platinum planning meeting 6 months prior to the Wedding, but can accommodate with less notice.
What is ready for me when I arrive for my wedding?
All of our Packages will include a final meeting to discuss your floor plan. The Crystal Coop staff will have your tables and chairs set according to your floor plan developed at your final meeting. All banquet tables included in a Wedding Package  will be finished off with ironed linens in the color of your choice. Linens are not included in The Get Together or The Celebration Package. Additional decor may be set up for you if you decide to take advantage of one or our convenient services including The Gold Service or Platinum Service.
What is ready for me when I arrive for my wedding?
All of our Packages will include a final meeting to discuss your floor plan. The Crystal Coop staff will have your tables and chairs set according to your floor plan developed at your final meeting. All banquet tables included in a Wedding Package  will be finished off with ironed linens in the color of your choice. Linens are not included in The Get Together or The Celebration Package. Additional decor may be set up for you if you decide to take advantage of one or our convenient services including The Gold Service or Platinum Service.
Who will set up the ceremony chairs?
The staff of The Crystal Coop will set up your ceremony chairs. This is started 2 hours prior to your ceremony due to the possibility of altar location changes due to weather. Staff will be scheduled to specifically set up and tear down ceremony chairs in addition to your on-site Chaperone. If you are decorating your ceremony aisle and need help with spacing, the Chaperone will be happy to set up the inner row of chairs prior to the chair staff arriving.
What do I need to clean up after my event?
We ask that you remove all your decorations, remove food and drinks from the kitchen and clean up your suites. You are not responsible for moving furniture, sweeping, or even taking out the trash!
Do you allow sparkler send offs?
Yes, but we only allow it on the front sidewalk. We ask that the chaperone is notified before the send off takes place so they are able to assist in guest safety and proper disposal of the sparklers.
Do you allow a live flame candle?
Yes, we do allow a live flame. We ask that the staff of The Crystal Coop is permitted to light the candles so we can ensure all flammable items are safely away from any open flames.
Am I allowed to bring my own decorations?
Yes, but we have a few restrictions listed in our contract.   * Live candles are welcome, but candle wax must be contained. * No tacks or nails put in our walls. Please use command strips or tape * No tape on our painted floors. * No loose confetti or glitter inside or outside the facility * Live flowers or something biodegradable must be used outside for ceremonies.  Be sure to check out what I Do Rentals has to offer before spending a lot of money on one time use decorations.
What happens if I do not abide to my contract guidelines?
Not following the guidelines given to you in your contract may keep you from getting your Security Deposit returned to you in full. INCLUDING: Excessive cleaning needed following your event. Damage to the venue that is beyond our repair such as a broken window or piece of furniture. Lost or damaged rental items. Cigarettes in excess found in the landscaping or in the non-smoking areas of the property.
What can the flower girl use at The Crystal Coop?
We ask that all outdoor ceremonies use biodegradable items including live flower petals. If you do not use live petals, you must have someone from your event prepared to pick up all the petals as soon as the ceremony finishes or you may be charged a clean-up fee from your Security Deposit. If you are having an indoor ceremony either in the reception hall or on the enclosed porch you may use fake petals.
Is smoking allowed at the venue? Where?
Yes, we do have smoking areas on the property including the front of the parking lot or the back patio off the Wedding Suite. You may also choose to allow smoking at the pergola near the fire pit. There is no smoking allowed on the covered porch or in the ceremony yard. Excessive cigarette butts left in landscaping or parking lot may result in your being charged a cleaning fee from your Security Deposit.
Can my pet be in my wedding?
Yes, all well behaved, friendly and potty-trained pets are welcome. We ask if a pet is going to be in the Bridal Suites unattended they are in a crate.
Who should I contact to purchase Special Event Liability Insurance?
Our recommended vendor is: Gooding Brown & Company Inc. Phone: 765.642.9949Â Email:Â wendy@goodingbrown.com Website: GoodingBrown.com
Do you require weddings to use your vendors?
We have highly recommended our experienced vendors. Our vendors are familiar with the venue and help in providing a stress free event. You are able to go outside our vendors with another business, but you will be charged a $100 usage fee for using an outside food caterer or DJ service due to wear and tear on that facility.
Can we provide our own food?
Yes, we do allow event to provide their own family prepared food. Please remember our kitchen does not include cooking equipment. The kitchen is equipped with a warming station, commercial refrigerator and ice machine.
How can I meet your vendors?
We host a Wedding Expo each year at The Crystal Coop the first Saturday in March. This is a great opportunity to come in person and personally meet all our vendors and see their work. All of our booked brides will receive 3 free tickets to enter the expo as our VIP Guests. The expo is also open to the public with an admission fee. Our vendor list is always available on our website. Click the "RECOMMENDED VENDORS" tab along the top of the site menu!
What time can my vendors get into the venue?
We ask that you schedule your vendors arrival based on your rental times of the venue. The facility will not be staffed or unlocked until your rental times begin.
VENDOR QUESTIONS
BAR SERVICES
Can we provide our own bartender?
No, all bar services must be provided by our licensed bartenders. We offer a cash bar service and allow guests or the bridal party to run tabs throughout the evening.
Can your staff refuse to serve my guest?
Yes, it is the responsibility of our licensed bartenders to maintain a fun, yet safe atmosphere. They do have the right to refuse service to someone obviously intoxicated or showing signs of aggrevation.
Can I bring liquor into the wedding suites?
No, liquor is not legally permitted on the premise by Excise Law. The Wedding party assumes this responsibility if Excise was to visit the venue and could be faced with a fine.
Can I have beverages in my Bridal Suite prior to the bar service starting?
Yes, The Crystal Coop offers Suite Bar Services that may be purchased in advance or you are welcome to purchase items from your onsite Chaperone while in the Bridal Suites. No alcohol or beer is permitted to be carried into the facility at anytime due to Indiana Excise Law.
What items are available at the bar for my guests?
A variety of domestic beers are available as well as a few Imports and IPA's. Seltzers and other specialty canned items are available along with a variety of both red and white wines. There is also a great list of specialty drinks, shooters and sippers available.
How many drinks can I get from one gallon of your Specialty Drinks?
A gallon of our specialty drinks will serve around 30-32 glasses for you and your guests.
Can I request my own specialty drink outside of your listed items?
Yes, give us your ingredients and we would be happy to make you your own custom drink. Pricing of these will depend on the ingredients included.
Do I need to bring ice or coolers for my beer and wine? Cups?
No, we are equipped with an ice machine on-site and will stock your products and ice them down in our coolers. The bar service packages include cups, bar napkins, straws and garnishments for all drinks.
Can I have a bar in the attrium?
Absolutely! Â We are able to set up an outside bar for pre-ceremony, cocktail hour or all evening as a secondary bar.
Will it cost me more for a cocktail hour bar on the patio?
The only additional cost would come from overlapping hours of bar service that would require an additional bartender.
Can cars be left overnight at the venue?
Yes, but we do ask that they be removed from the property by 11:00AM the following day to ensure they do not interfere with the next days booked event.
Do you provide dish-ware for my event? Bus tables?
This is something you want to make sure is taken care of during your Wedding and is often forgotten. The Crystal Coop offers an add-on Gold Service complete with china, silverware, cloth napkins, water glass and pitchers. This service also includes a wait staff to setup your tableware, bus during the event and clean up tableware at the end of the evening. If you choose not to use the Gold Service, you need to have your chosen Food Vendor take care of this service for you. If you are providing your own food you will be responsible for providing all your own Serviceware as well as have family and/or friends in charge of busing your tables following dinner.
Does your staff help during my event
The Crystal Coop will have a Chaperone onsite at all times during your event. The duties of a Chaperone include maintaining a clean and safe facility. Our chaperones are experienced and have assisted in hosting many weddings and are available for advice and direction. The chaperone may assist the bartender if needed as well. Chaperones are happy to lend a helping hand, but are not in charge of the logistics and services of your day. Take advantage of our add-on services. These services will include staffing to take care of bar services, decor installation, table service and day-of-coordination. These services are available as add-ons to any of our wedding packages.
Can you decorate and set up my altar?
Yes, we offer several altar designs complete with fabric and live flowers. Flowers are designed by a local professional and installed along with your choice of fabric by the staff of The Crystal Coop for $350. You may also have the experienced staff of The Crystal Coop install fabric options only for $75.
Do you provide a complete decorating service?
Yes, we have a service call the Platinum Service. This service allows the Bridal Party to have fun selecting all their decorations, while allowing our staff to do all the work of setting it up and tearing it down. This service is extremely popular allowing the family and bridal party the opportunity to enjoy the day without the stress of installation and clean-up of decor. Check out the "SERVICES" tab to learn more
SERVICES
Are "I Do" rentals decorations exclusive to The Crystal Coop?
Yes, we only rent our decorations out to events or weddings booked at The Crystal Coop. You may view these rental items on our rentals page.
What is "I Do" Rentals?
We are proud to announce the opening of our Sister Company "I Do" Rentals. This is a rental service that offers hundreds of rentals items for all your decor needs. Why get stuck with a lot of expensive decor when you can rent it for a fraction of the price? "I Do" Rentals has a showroom location on the property of The Crystal Coop at: 3400 W 53rd Street Anderson, IN 46011
What is a workshop at "I Do" Rentals?
"I Do" has banquet tables and a farm table on-site allowing you to come for a workshop and build your table settings as well as your own custom centerpieces. There is no fee to schedule a workshop with one of our experiences design consultants. Showroom visits are by appointment only. Contact us at: office@idorentalsindiana.com or call 765-393-3020